Realty Broker Back Office Management Software

 

Detailed Product Features included in Realty Broker Office

Back Office Management
Transaction Management
Commission Management (various types, calculations & deductions)
Commission Schedules (Rolling Averages, Transaction Sides, Flat, Percent, ...)
Alternate Commission Base
Document Management (title insurance, inspections, checks, receipts,...)
Listings Management
Agents Management
Buyers Management
Company Calendar
Vendors & Expenses
Company Forms (attach and use your own company forms)
Company Reports (reports by agent, office, date range, history, closing,...)
Escrow Instructions (Disbursements)
Relocation Management
Historical Data & Closed Transactions for Any Time Period
Paperless Processing
Forms Management
Data entered once and instantly shared with all offices
Import Data -from MLS, top producer, any third party
Export Data -to CD, DVD, MLS,...
Escrow Funds Tracking (including check number, date, notes, ...)
Click to Talk -get answers with just one click
Search for Listing & Transactions by Area (neighborhoods, zones,...)
Report Control Panel (control who sees which report)
Expiring Agents License Reminder (quick view & report)
Transaction Numbers -assign your own; set default format; auto numbering
3rd Party Access (vendors, clients, companies,... can provide documents)  
Seller Status Notification (keep your clients informed of work progress)
Notes for each Listing Checklist Items
Notes for each Transaction Checklist Items
Checklist Management 
Leads Tracking (source and type of leads)
Multiple Offers Tracking
Listing Status Management
Lenders Information
International Postal Code
Auto Zip Code Lookup
Auto GPS Code Lookup for Addresses
Set Default Map Type for Directions
Track Contracts & Other Documents Executed between Brokerage & Agents
Prospect Checklist
Buyer Checklist
Checklists: add Items to calendar, turn on/off, due dates, # of items to do
Add Appointments to Multiple Calendars at Once
Define your own Appointment Types
Control the sharing of buyers among your agents
Export Financial Data (income, expenses, receivables, escrow funds)
For Shared Listings -Set Key Info to Private
Recurring Fees (monthly, quarterly, bi-annual, annual)
Referrals Management (incoming, outgoing, seller, buyer)
Cell Phones, PDAs, & Other Mobile Devices can auto send pictures to listings 
Manage Buyers Appointments 
Attach Documents to Default Checklists 
Agents Referring Agents Tracking  (commission & duration)
Assign Your Own Listing Numbers
1099 Report and Printing (print on 1099-MISC form)
Earnest Money Automatically posted to Escrow Funds
More Decimal Places when Calculating Commissions
Option for Agent to View/Mange Commissions Details
Pre Deductions
Realty Broker Office Data Exchange (RBO IDX)
Invoice Footer
Prospect Readiness Status Tracking
Prospect Next Follow-up Tracking
Find Prospect in a Number of Ways
Transaction Type: "Other - Fees"
Commission Basis (Sold Price, Company Gross)
Progressive Pay Commission Calculation
Export Documents to Create CD for Clients
Track Buyers Properties of Interest
   
Brokers - Types
Residential
Rental / Lease
Commercial
Business
Industrial
Lots & Land
   

Marketing & Sales

Leads Generation
Public Listings Search
       1.  Listings Searchable from your website
       2.  Prospects Info auto posts your database
       3.  Select property features you want displayed on your website
       4.  Allow site visitors to search by your chosen property features
       5.  Select summary and detail information to display in search results
Contact Management
Marketing Data (email, mailing addresses, telemarketing)
Control the Advertising of Your Listings
Prospects Management
Global Multiple Listings SM (GML)
After-Sale Follow-up (future business)
Interactive Property Search SM
GPS (Global Positioning System) Coordinates for Listings & Offices
Leads Tracking (source and type of leads)
Leads Performance Report
Auto GPS Code Lookup for Addresses
Set Default Map Type for Directions
Summary view of prospect follow-up items
Track Active & Inactive Prospects
Link to Prospect included with Lead Notification
Segmented Marketing Data (market to inactive prospects, canceled listings,...)
Take Pictures and immediately upload to your listings
Index & Display Pictures in Website Search
Hi-Resolution Pictures
Character Counter for Ad Information
Website Property Feature -Link and Text
Find Prospect in a Number of Ways
Prospect Next Follow-up Tracking
Prospect Readiness Status Tracking
Create CD for Clients after Exporting Documents

Office Support

Virtual Office
Checklist for each Listing
Checklist for each Transaction
Call Center
Property Pictures
Instant Access to information on past clients & prospects
Expiring Agents License Reminder (quick view & report)
Showing Desk
Forms (attach and use your own company forms)
Reports (reports by agent, office, date range, history, closing,...)
Notes for each Listing Checklist Items
Notes for each Transaction Checklist Items
Property Pictures Count
Multiple Offers Tracking & Count
Checklists: add Items to calendar, turn on/off, due dates, # of items to do
Add Appointments to Multiple Calendars at Once
Checklist (To Do List) for each Buyer
Checklist (To Do List) for each Prospect
Send / Re-Send Login Information to Your Users 
Track Days Due for each Checklist Item
Click to Talk Enhancements -Answers posted to your system
Find buyers and transactions by Lender
Find contacts by nickname, type, referred by, ... and more

Time Management

Quick View (a continuous updated view of your appointments, listings, transactions...)
Auto Post Listings Appointments to Calendar
Personal Calendar
Company Calendar / Global Events
Appointments & Showing Management
Information & Events Management
Quick View Enhancements -company wide view, new to do items, checklists due notifications
Add Appointments to Multiple Calendars at Once
Add Appointments in Different Time Zones
Calendar -Recurring Events; see details for listings & prospects
Calendar Report (for any time period)

Utilities & Extras

Email Accounts for Staff & Agents
Secure Login for Staff & Agents
Secure Access Anywhere Any Time
Set Different Levels of Security for each person (control who sees what info)
100% Web Based Software
Technical Support
Your Company Logo Displayed on your System
Your Company Logo Displayed on your Reports
Click to Talk -get answers with just one click
Knowledge Base Search
Online Training, includes videos

Agents Access  -- [view benefits for agents]

Agent Login with their own account
Commission Review & Tracking
Forms
Reports, including 1099
Checklists -for prospects, buyers, listings, transactions
Showing Desk
Calendar & Appointments
Add Appointments to Other Persons Calendars
Quick View / Reminders
Listings Management
Prospects Management
Contacts Management
Transaction Management
Historical Data Review at Any Time, Including All Historical Documents 
Multiple Offers Tracking
Checklists: add Items to calendar, turn on/off, due dates, # of items to do
Prospect Readiness Status Tracking
Find Prospect in a Number of Ways
Prospect Next Follow-up Tracking

Technology

Your own Intranet / IT Department 
Your Company Logo Displayed on your System
Your Company Logo / Name on All Reports
Your own Interactive Property Search SM
Upload Your Own Logos (for system, reports, map markers)
Access Your System from Your Website
Your Own Domain Name for Your System   additional fee
Realty Broker Office Data Exchange (RBO IDX)

Franchise Management additional fee 
Get your own system to distribute, manage and track performance of all your franchisees

   

RBO Mobile 
Stay on top of office & agents activities.  Access your prospects, appointments, listings, buyers, and transactions from your cell phone, PDA, or any mobile device

RBO Mobile is our mobile-internet application that allows you to access your Realty Broker Office system from your cell phone, PDA or any portable device.
Use your RBO Mobile to...
  - Take Pictures & Upload them to your listings
- One Click to Call Clients & Prospects (no separate address book needed)
- View & Add Appointments
- View Your Listing & Buyer Information
- View Transaction Information
- Find Listings & Buyers
- Quick View activities
- Check on Expiring Listings & Buyers
 
Enjoy Total Mobility:  RBO Mobile� gives your entire office total mobility to conduct business anywhere, anytime.

 
Easy Responding to Clients:  Check your activity status and have the latest information when returning your clients' call.

 
Check Office Activity:  See how things are going back at the office -prospects, listings, buyers, and transactions.

 
Secure Data:  RBO Mobile� utilizes the same high-end security as Realty Broker Office.  Extreme measures are taken to ensure the security and availability of your data at all times.
 
+ Get the Mobile Features You Want:  RBO Mobile is designed to make running your business on the go much easier.  Let us know if RBO Mobile is doing the things you want it to do, and of other features you want included.  Send your feedback using "click to talk" in the help section.

 

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